Guard Tour Cloud Software(All in One Modules)
Software Setup Cost: 300SGD(One Time Cost) +
30SGD Monthly(Per Location)
30SGD Monthly(Per Location)
Modules:
- Security Guard Human Resource
- Security Guard Time Attendance
- Guard Leave Management
- Security Incident Management
- Employee Scheduling Management
- Inventory & Asset Management System
- Security Guard eLearning Management(LMS)
- Visitor Management System
Security Solutions
Security Guard Human Resource
A Security Guard Human Resource (HR) System is designed to manage the workforce of security companies efficiently, addressing all aspects of HR management, including recruitment, training, scheduling, performance tracking, payroll, and compliance. Below is a list of essential features typically found in a Security Guard HR System:
Security Incident Management Modules
Employee Information Management
- Centralized database for storing and managing personal information, including contact details, identification, job history, and employment status.
- Ability to manage security guard profiles with employment history, qualifications, certifications, and skills.
Recruitment and Hiring
- Job Posting and Recruitment: Tools to post job openings, manage job applications, and track candidates.
- Applicant Tracking: Tracks the recruitment process from application through interview stages to hiring.
- Background Checks: Integration with background screening services to verify candidate information, criminal history, and qualifications.
- Onboarding: Streamlined onboarding process, including document submission (contracts, forms), policy review, and initial training.
Shift Scheduling
- Automated Shift Scheduling: Create and manage shift schedules for security guards based on demand, availability, and skill set.
- Shift Swapping: Allows guards to swap shifts with approval, ensuring coverage and flexibility.
- Overtime Management: Tracks overtime hours and ensures compliance with labor laws and company policies.
- Schedule Notifications: Sends shift reminders and alerts to employees via mobile or email.
Attendance and Time Tracking
- Time Clocking: Guards can clock in and out through mobile apps, biometric systems, or terminals.
- GPS Tracking: Tracks guards’ locations during check-in and check-out to ensure accuracy and accountability.
- Absenteeism Management: Automatically tracks employee absenteeism, late arrivals, and early departures, providing real-time alerts for managers.
- Leave Management: Employees can request time off (sick leave, vacation, personal leave) and managers can approve or deny requests.
Payroll and Compensation
- Payroll Processing: Automatically calculates wages based on hours worked, overtime, and applicable deductions.
- Payroll Integration: Integrates with accounting and payroll software to ensure accurate and timely salary payments.
- Tax Management: Tracks tax withholdings and ensures compliance with local, state, and federal tax laws.
- Expense Reimbursement: Manages reimbursements for work-related expenses, such as uniforms, travel, or equipment.
Compliance Management
- Labor Law Compliance: Ensures adherence to labor laws, including overtime regulations, minimum wage, rest breaks, and working hour restrictions.
- Regulatory Compliance: Tracks and manages compliance with security industry regulations, such as licensing, background checks, and reporting requirements.
- Audit Trails: Maintains audit logs of HR activities for compliance audits and internal reviews.
Training and Certification Management
- Training Scheduling: Schedules required and optional training courses for security guards, including first aid, fire safety, defensive tactics, or legal training.
- Certification Tracking: Tracks certification expiry dates and sends reminders for renewals (e.g., CPR, weapons training, security licenses).
- Training Records: Keeps records of all training completed by security guards, including certifications and results.
- E-Learning Integration: Integration with eLearning platforms for online training and self-paced learning.
Employee Self-Service Portal
- Personal Profile Management: Guards can update their personal information, such as contact details, emergency contacts, and qualifications.
- Leave Requests: Guards can request time off, track their leave balances, and view their leave history.
- Payroll Access: Guards can access their pay stubs, tax information, and view detailed payroll history.
- Training and Certification Tracking: Guards can view and manage their upcoming training schedules and certifications.
Security Guard Scheduling Automation
- Automated Alerts for Shift Changes: Alerts guards and managers about shift changes, cancellations, or urgent coverage requirements.
- Shift Preferences: Guards can input their preferred shifts, and the system can automatically match preferences with availability.
- Coverage Optimization: Ensures optimal staffing by analyzing guard availability, skills, and location requirements for each shift.
Employee Engagement and Communication
- Internal Messaging System: Enables communication between HR, management, and security guards, facilitating announcements, feedback, and queries.
- Surveys and Polls: HR can conduct employee surveys to gather feedback on job satisfaction, management effectiveness, and company policies.
- Employee Recognition: Tools to recognize and reward high-performing security guards for their efforts and achievements (e.g., “Employee of the Month”).
- Notifications and Alerts: Sends important notifications to employees about company updates, policy changes, and shift schedules.
Mobile Access and Remote Management
- Mobile HR Access: Security guards and managers can access HR features on the go through a mobile application.
- Remote Shift Management: Managers can approve time-off requests, monitor shift coverage, and track performance remotely.
- GPS-based Attendance: Guards can clock in and out based on location, ensuring they are at the correct site during their shift.
Employee Safety and Wellness
- Incident Reporting: Guards can report workplace incidents (injuries, accidents) directly into the system.
- Safety Training: Tracks completion of safety training courses and certifications.
- Health and Wellness Tracking: Records any medical clearances or restrictions that affect a guard’s ability to perform their duties.
Exit and Offboarding Management
- Exit Interviews: Conducts exit interviews to gather feedback on the reasons for departure and identify areas for improvement.
- Final Pay and Benefits: Manages final pay, outstanding benefits, and equipment return upon employee separation.
- Termination Records: Tracks all details related to voluntary or involuntary termination, including performance issues, warnings, and outcomes.
Document Management
- Document Storage: Stores important documents such as contracts, certifications, performance reviews, and disciplinary records.
- Electronic Signatures: Enables employees and managers to sign documents electronically, streamlining administrative tasks.
- Compliance Documents: Ensures that all required HR documents are up to date and easily accessible during audits or inspections.
Reporting and Analytics
- HR Dashboards: Provides management with key HR metrics, including attendance, performance, turnover, and training completion rates.
- Customizable Reports: HR can generate customizable reports on various aspects of workforce management, such as time and attendance, employee performance, and turnover.
- Trend Analysis: Analyzes HR data to identify trends in absenteeism, turnover, or performance, helping to inform workforce management strategies.
Data Security and Privacy
- Access Control: Role-based access to sensitive employee information ensures that only authorized personnel can view or modify data.
- Data Encryption: Protects employee data from unauthorized access through encryption and secure storage protocols.
- Compliance with Privacy Laws: Ensures that the system complies with data privacy laws such as GDPR or other local regulations.
Employee Benefits Management
- Benefits Enrollment: Manages employee benefits, including health insurance, retirement plans, and other perks.
- Benefit Tracking: Tracks employee eligibility, enrollment dates, and changes to benefit plans.
- Payroll Integration for Benefits: Integrates with payroll systems to automatically deduct benefits-related contributions (e.g., insurance premiums).
These features help manage the workforce of a security company efficiently, ensuring that all HR functions — from recruitment to payroll and compliance — are streamlined and effective. The system also improves the overall experience for security guards, providing them with tools for personal development, better scheduling, and easier access to HR services.